Protea Event Planners
Service levels: Full-service planning
Team size: 1 – 5
About Protea Event Planners
Protea Event Planners
Wedding planning and event management, based in Frederick Maryland (locations also include DMV and NY). Protea Event Planners are committed to creating a personalized experience that captures your unique style and story. From selecting the ideal venue to managing every detail, we take care of everything so you can savor every moment. Your perfect day is just a click away! Have a browse through our site to see how we can turn your wedding dreams into reality.
Protea Event Planners offer a fun, personalized touch that goes far beyond standard event coordination. We deliver a bespoke planning experience that reflects your individual style and preferences. We stay ahead of trends, infusing fresh, innovative ideas to make your wedding stylish and distinctive. By choosing us, you gain a dedicated partner committed to excellence and exceptional service. We guarantee a flawlessly executed celebration that mirrors your unique vision and personality, transforming your special day into an extraordinary and unforgettable experience.
In three words: Efficient, Honest, Organized
Services by planning level
| Full-service planning | Partial planning | Day-of coordination / wedding management | |
|---|---|---|---|
| Description | This package is perfect for couples who want a stunning event but lack the time to plan it themselves. We will oversee every aspect of your wedding, from selecting the venue to the final sparkler send-off, managing all logistics and details to ensure a seamless experience. and create a detailed timeline for your event day. With us handling every detail in an organized and efficient manner, you can relax and enjoy the process. | A partial wedding planner service provides a stress-free wedding day experience without the need for a full-service wedding planner. From the moment your contract is signed, we're here to assist you. This package includes multiple meetings before your event and attendance at the final venue walk-through with your venue and caterer. | Ideal for clients who have already planned their event and are now ready to relax and enjoy the celebration, this service is designed to manage all the logistics for you. We start by creating a detailed timeline and ensuring that all vendors and family members adhere to it. Our goal is to address any challenges that come up and handle any troubleshooting. You’ve put in all the hard work leading up to this special day. |
| Planning begins | 12 Months out | 12 Months out | 3 Months out |
| Vendor Management | |||
| Contract Review | |||
| Rentals & Linens | |||
| Invites & Stationery | |||
| Wedding Favors & Accessories | |||
| Transportation Coordination | |||
| Venue Visits | |||
| Final Venue Walkthrough | |||
| Timeline Creation & Management | |||
| Onsite Event Management | |||
| Event Styling & Design | |||
| Budget Planning | |||
| Venue Recommendations | |||
| Vendor Selection | |||
| RSVP Tracking | |||
| Wedding Website | |||
| Accommodation Coordination | |||
| Pricing | Starts at $6,000 | Starts at $3,800 | Starts at $2,400 |
Reviews
Write a review5.0 out of 5
17 reviews
Caroline, the kind of planner you hope to find.
If you are planning your wedding or event, stop searching for a planner and hire Caroline Calleja at Protea Event Planners. You will be glad you did. I would even suggest that it be the first step in your entire process. If I did this all over again, she would be the first person I contact or research among all vendors and venues. Reach out to her now. The process of wedding planning, or day of coordination can be daunting when you’re first starting out so save yourself the struggle and utilize her expertise to accomplish your dream event. Caroline is the kind of person you hope to find when hiring a wedding or event planner. Her warm approach and thorough communication put us at an immediate sense of relief, especially when dealing with a sea of vendors who are often very transactional about your planning. Caroline was the opposite. She showed complete ownership during her role and helped guide us in ways that exceeded her initial proposal of services. This was her going beyond our expectation on her own to provide expert advice and coordination throughout our planning process. Regardless of the issue or question we had, Caroline was prompt to work through and provide a solution that emphasized her skilled approach to complex problem solving and time sensitive action. We had issues with our venue in the final days before our event which would have made any other planner feel scrambled and lost and yet Caroline fell right into her comfort zone as she coordinated and communicated across multiple vendors to execute a flawless result. Our day of coordination had yet to occur and we were already confident in her abilities. On the day of our ceremony, Caroline was able to communicate in person and electronically to all vendors participating with rapid accuracy. The event, with over 100 guests and 15 individuals from various vendors had seamless transitions. Among this is the coordination of catering, photo, video, floral, venue, bar service, and transportation which Caroline handled like a “Pro”. We were thoroughly impressed and left thankful that we were able to work with her. She was a major asset to our wedding day and will be for yours too. Caroline Calleja at Protea Event Planners is your solution to your wedding or event planning from your first day to your last. If she is involved, you will be thankful.
Helped bring our cross-cultural wedding to life!
We are grateful to have found Caroline at Protea Event Planners. We were in WAY over our heads....planning a cross-cultural wedding in only 4 months time frame (gulp...) at a new wedding venue in Frederick, MD... we knew we needed help! Caroline was great from the first phone call; her unique combination of superior planning skills, along with positive, creative energy and practical problem solving approach were the exact profile we needed. She kept us on track, managed our vendors for a seamless VIP-like experience on wedding day, and helped us pull off the wedding vision of our dreams. Thanks to Caroline and Protea Event Planners for expertly guiding us through one of the most special days of our lives!
Fantastic
Protea was great. Their communication was efficient and timely, putting us at ease throughout the entire process. The team proved to be incredibly detail-oriented, handling all the logistics like coordinating the food, drinks, event space, and DJ so we could focus on enjoying our special night. They were a true stress reliever, sweating all the small stuff so we didn't have to. We highly recommend Caroline and her team.
Event planner
I had the pleasure of working with Caroline at Protea Event Planners for my wedding, and I can't recommend them enough! Here’s a glimpse into how they made the planning process seamless and enjoyable: she expertly guided me through budget allocation and tracking, ensuring I stayed within my limits while still achieving my dream event. I loved our monthly meetings where we reviewed progress and tackled any roadblocks together. It kept everything on track! Caroline provided a personalized checklist that perfectly aligned with my vision and timeline. It was so helpful! Choosing vendors was a breeze with her help! She knew exactly who would fit my style, making the overwhelming options manageable. I didn’t have to lift a finger with RSVPs and meal choices; everything was handled. She designed the menus, welcome sign, seating chart and place cards beautifully. On the day, Caroline handled all logistics, allowing my loved ones and me to focus on celebrating. The setup was flawless, and they even coordinated the ceremony, ensuring everyone knew their roles. At the end of the event, everything was pack up , gifts and decor, which was a huge relief. If you’re looking for an event planner who truly cares and executes every detail flawlessly, I highly recommend Protea Event Planners! They turned my vision into reality, and I can’t thank them enough!
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